June 1, 2023

Best Tools for a Fractional CFO: Streamline Your Financial Strategy

Best Tools for a Fractional CFO: Streamline Your Financial Strategy

Fractional CFOs are becoming increasingly popular among startups and small businesses. These part-time financial experts provide a wide range of services, from accounting and payroll to financial analysis and strategy development. However, to be successful in their role, fractional CFOs need to have access to the right tools and resources.

In this article, we will explore some of the best tools for fractional CFOs. We will cover everything from accounting software and financial analysis tools to project management platforms and communication apps. We'll even throw in some tools to help you with security and reporting/analytics.

Financial Tools

A fractional CFO, just like a full-time CFO, needs to be up to date with the latest and greatest financial software programs. Their expertise comes from the ease of knowing how to implement the following to their advantage:

Accounting Software

Accounting software is one of the most important tools for a fractional CFO. It allows you to manage your company's finances, track expenses, and generate financial reports. Some of the most popular accounting software options include QuickBooks, Xero, and FreshBooks. Here are just a few ways that accounting software can help you in your fractional CFO role:

-Manage your accounts payable and accounts receivable

-Track your expenses and income

-Create and manage budgets

-Generate financial reports

Financial Planning and Analysis Tools

Financial planning and analysis tools are essential for any fractional CFO who wants to make informed financial decisions. These tools can help you to forecast your company's financial performance, identify trends, and make strategic decisions. Some of the most popular financial planning and analysis tools include:

-Adaptive Insights



-Oracle Hyperion

These tools can help you to:

-Create financial forecasts and budgets

-Analyze financial data

-Identify trends and patterns

-Make informed financial decisions

Expense Management Software

Expense management software is essential for any fractional CFO who wants to keep track of expenses and ensure that the company is staying within its budget. Here are just a few of the most popular expense management software options:




These tools will be a part of the following processes:

-Tracking expenses in real-time

-Managing expense reports

-Approving or rejecting expenses

-Ensuring compliance with company policies and regulations

Collaboration and Communication Tools

As a fractional CFOs, you will be working with multiple clients and teams, making communication and collaboration essential. The right tools can help you stay organized, which will aid in the process of communicating effectively and managing projects efficiently.

Project Management Tools

Project management tools have benefitted many executives as they strive to organize tasks, set deadlines, and collaborate with multiple teams. Though many exist in the business world, our top recommendations are Asana, Trello, and Monday.com. These platforms offer features like task assignment, progress tracking, and file sharing, making it easier to manage multiple projects simultaneously.

Video Conferencing Software

After the worldwide COVID-19 pandemic, video conferencing software needs no introduction. However, platforms like Zoom, Microsoft Teams, and Google Meet can help fractional CFOs communicate with clients and teams from anywhere in the world. As we have seen in these last three years, these programs give us the ability to screen share, record meetings, and spice things up with virtual backgrounds. They make it easier to conduct meetings and presentations remotely.

Instant Messaging Apps

Instant messaging apps like Slack, Microsoft Teams, and WhatsApp are useful for communicating with clients and teams in real time. These tools offer features like group chats, file sharing, and integrations with other tools, making it easier to collaborate and stay connected on the go. Fractional CFOs and executives alike are learning to implement these with their teams to streamline communication.

Security Tools

In this age of cyberattack concerns and data breaches, keeping your company's financial information secure is of utmost importance. Fortunately, there are many security tools available to help you protect sensitive information from cyber threats. The following are some of the best security tools for fractional CFOs.

Password Management Tools

In the world of cybersecurity, password management is the first line of defense. Some popular password management tools include LastPass, 1Password, and Dashlane. These tools also offer additional features like two-factor authentication and password sharing. Bonus: they generate unique, complex passwords and store them securely, so you don't have to remember them all.

Encryption Software

Encryption software is another crucial tool for protecting sensitive financial information. This software encrypts data, making it unreadable to anyone who doesn't have the encryption key. Some popular encryption software options include VeraCrypt, AxCrypt, and BitLocker. These tools can also be used to encrypt external hard drives or USB drives.

Virtual Private Network (VPN)

A Virtual Private Network (VPN) creates a secure, encrypted connection between your device and the internet. This connection helps protect your online activity from prying eyes, especially when using public Wi-Fi networks. Some popular VPN options include NordVPN, ExpressVPN, and CyberGhost. These tools also offer additional features like ad-blocking and malware protection.

Reporting and Analytics Tools

Financial executives are typically spreadsheet wizards, and they need the right tools to effectively analyze and report on financial data. Here are some of the most important categories of reporting and analytics tools that every fractional CFO should consider.

Business Intelligence Software

First and foremost, any fractional CFO will be tasked with looking at their company's data to glean valuable insights. Business Intelligence (BI) software is essential for this process. BI software allows for the creation of custom dashboards and reports, making it easy to track key performance indicators (KPIs) and identify trends.

Some popular BI software options include Tableau, Power BI, and Datapine. These tools offer a range of features, including data visualization, ad-hoc reporting, and predictive analytics.

Data Visualization Tools

After the data has been analyzed, the next step is presenting it in a clear and understandable way. Data visualization allows the creation of charts, graphs, and other visualizations that can help identify trends and patterns in financial data.

Some popular data visualization tools include Microsoft Excel, Google Sheets, and Chartio. These tools offer a range of features, including customizable charts and graphs, real-time data updates, and the ability to collaborate with others.

Financial Reporting Tools

Financial reporting tools are essential for creating accurate and timely financial reports. These tools help ensure that financial reports are compliant with regulatory requirements and provide insights into a company's financial health.

Some popular financial reporting tools include QuickBooks, Xero, and FreshBooks. These tools offer a range of features, including customizable financial reports, automated invoicing, and expense tracking.

In conclusion, having the right reporting and analytics tools is essential for any fractional CFO looking to effectively manage financial data. By utilizing BI software, data visualization tools, and financial reporting tools, fractional CFOs can gain valuable insights into their company's financial health and make informed decisions.


In conclusion, being a fractional CFO requires a lot of skill, expertise, and the right tools to get the job done. Without these, it can be challenging to get ahead or make the right decisions for the future of a business. By staying abreast of the latest software programs and accounting platforms, a fractional CFO can help businesses improve their financial stability and make better decisions about their future.

Scalable Rev has helped numerous businesses connect with fractional executives who can take their business to the next level, and we are also pros at coming alongside part-time CFOs, CROs, and CMOs to use their business skills in a mutually beneficial way. Discover how we can help you today and help you take the next step in your fractional business executive journey.

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